How often does the Data Governance Board conduct sunset reviews of TEA data collections?

How often does the Data Governance Board conduct sunset reviews of TEA data collections?

• A. Each month.
• B. Each odd-numbered year.
• C. Each even-numbered year.
• D. Every five years.

Answer: (C)

Sunset reviews are used to check whether a TEA data collection is still needed, whether it serves a real purpose, and how well it protects privacy and serves users. The Data Governance Board follows a regular cadence: every even-numbered year. This biennial pattern gives enough time after a data collection is created or changed to observe its impact, gather stakeholder feedback, and make informed decisions about continuing, adjusting, or sunsetting it. Choosing a monthly frequency would be impractical and very resource-heavy, while reviewing every five years could delay necessary changes. Tying reviews to odd-numbered years would disrupt the established schedule and could clash with other planning cycles. The even-numbered-year cadence keeps the process predictable and manageable, supporting thoughtful governance of data collections.

Sunset reviews are used to check whether a TEA data collection is still needed, whether it serves a real purpose, and how well it protects privacy and serves users. The Data Governance Board follows a regular cadence: every even-numbered year. This biennial pattern gives enough time after a data collection is created or changed to observe its impact, gather stakeholder feedback, and make informed decisions about continuing, adjusting, or sunsetting it.

Choosing a monthly frequency would be impractical and very resource-heavy, while reviewing every five years could delay necessary changes. Tying reviews to odd-numbered years would disrupt the established schedule and could clash with other planning cycles. The even-numbered-year cadence keeps the process predictable and manageable, supporting thoughtful governance of data collections.